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We have recently updated our Privacy Policy in line with the Information Commissioner’s Office (ICO) document “Preparing for the General Data Protection Regulation (GDPR)”.

Our legal basis for data processing is of legitimate interest. As part of our work, we collect contact details for journalists so that we can inform them of relevant news (e.g. published research, new product launches, company news etc.) for our clients in the healthcare sector.  The legitimate business reasons we use data include issuing:

  • Company, product and charity press releases
  • Invitations to press events, conferences and meetings
  • To highlight any spokespeople or media case studies who may be of interest on a specific industry theme or topic that you deem relevant to the journalists remit etc.
  • Press trips may require your personal details to be stored by the company to help with the travel arrangements etc


Trinity PR has assessed and reviewed the personal data it holds. All information is securely stored on Trinity PR’s database and information is regularly audited. All contacts have the “Right to be Informed” of how we will be processing their personal data. All data is handled in compliance with the ICO “Privacy Notices Code of Practice” which reflect the new requirements of the GDPR and is not kept for longer than required for the intended purposes. We never share our database details with other organisations.

Trinity PR understands Individuals’ rights in line with GDPR and has a system in place to locate and delate personal data.  If we are made aware of any changes to personal data, this will be updated within 24 hours.

Human Resources

For members of staff at Trinity PR, there is a legal obligation to process personal information for a number of purposes including payroll, pensions, insurance, notifying HMRC of employment status and ensuring health and safety requirements are met.

Data breaches

Trinity PR has a procedure in place to detect, report and investigate any personal data breaches.

Direct and e-mail Marketing

Trinity PR do not currently undertake direct marketing. If this changes then individuals need to actively and knowingly give consent to the marketing. Boxes cannot be “pre-ticked”. E-mail marketing, especially B2C, needs to contain unsubscribe options in messages.

This Privacy Policy has been created by Trinity PR’s Data Protection Officer, Caroline Beswick.  If you have any queries; email

Terms & Conditions

1 We use our reasonable efforts to include accurate and up to date information on our web pages. Information is for guidance only and is not intended to form any part of a contract and can be subject to change without notice. We shall not be liable for any direct, indirect, incidental, consequential or cumulative losses or damages arising out of the use or inability to use these pages, any errors, misrepresentations or omissions on the material contained on them.

2 The information on these web pages has been prepared with reasonable care and is believed by us to be legal, honest, decent and truthful as of the date of its preparation.

3 You agree that the material downloaded or otherwise accessed through the use of our web pages is obtained entirely at your own risk and that you will be entirely responsible for any resulting damage to software or computer systems and/or any resulting loss of data even if we have been advised of the possibility of any such damage.

4  We do not accept any liability in connection with any third party web sites which may be linked or accessible through our own Web site and we do not endorse or approve the contents of any such site.

5 In relation to a dispute arising out of this Web site you the user and we, agree to submit exclusively to the jurisdiction of the courts of England and Wales.

6 Except where expressly stated to the contrary the text and graphics in the information contained in this Web site is the copyright of Trinity Public Relations Ltd. You may download or print out individual selections of these web pages only if explicitly used for your own personal information and not to be publicly reproduced. Permanent copying or storage of whole or part of this Web site or the information contained in it or reproduction or incorporation of any part of it in any other work or publication whether on paper or electronic media or any other form is expressly prohibited.

The entire contents of these web pages remains our property and is copyright with all rights reserved.

Data Protection Act 1998

Your personal information is your personal property and as such we recognise that this places serious responsibilities on us. We have therefore published a separate privacy policy on these web pages. Our omission to exercise any rights under these conditions of use does not constitute a waiver or such right unless expressly accepted by us in writing.

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